Below is an English translation for the board’s draft proposal for next year’s board composition, committees and their chairs, as well as other officials. The translation is AI assisted and verified by the chair of the board, some of the jokes do not translate easily to English.
Board composition
The current board has found the existing board composition to be largely functional and does not intend to propose any changes to the board structure for next year.
However, the board has discussed the role of the vice chair as secretary, as well as the success of distributing the former community manager’s responsibilities among the entire board. The board recommends that the next chair and vice chair pay special attention to the role of the vice chair within the board, as well as the functioning of the connections between the board and the committees.
Chair
The chair of the board convenes board meetings and presides over them, calls the guild meetings, and ensures that the guild’s operations comply with the rules (excerpt from the guild’s bylaws, Section 24: Board Members “24$ Hallituksen jäsenet”).
In addition to this, the chair of the board would, according to the board’s draft proposal, act as the former of the board.
According to the guild’s bylaws, only regular members of the guild are eligible to be elected as chair of the board.
Vice Chair
The role of the vice chair is to act as secretary in both board meetings and guild meetings, which includes preparing and finalizing the meeting minutes, as well as substituting for the chair when they are unavailable. In addition to these duties, the vice chair holds part of the main responsibilities previously associated with the community manager’s role, such as organizing the ToimaRAI event for the guild’s officials and designing and producing the guild official badges.
The board recommends that the elected vice chair, together with the former of the board, interview the board candidates and assist in the board formation process.
According to the guild’s bylaws, only full members of the guild are eligible to serve as vice chair of the board.
Treasurer
The treasurer’s role is to manage the guild’s finances and assets, as well as to prepare proposals for the financial statements and budget.
Head of Corporate Relations
The head of corporate relations leads the guild’s corporate collaboration activities. This includes negotiating and signing partner agreements, negotiating event, overall, and other sponsorships, maintaining communication with partner companies, and handling the practical arrangements for corporate excursions.
Head of Academic Affairs
The head of academic affairs serves as an advocate for students by representing them in various university administrative committees, councils, or leadership teams. The head of academic affairs regularly meets with the guild’s Oltermanni to discuss collaboration between the school and the guild.
The head of academic affairs also collaborates extensively with the head of academic affairs of Athene on matters related to the Department of Computer Science, as well as with all heads of academic affairs of the School of Science on issues related to the school. The SCI heads of academic affairs conduct a student survey, the results of which influence the school’s planning and decision-making.
Head of Communications
The head of communications is responsible for the guild’s communications through Telegram and weekly newsletters, and their tasks also include facilitating communication between the board and the guild (such as meeting summaries and agendas). The head of communications is also responsible for the guild’s external reputation and brand, for example through the guild’s social media channels.
Fuksi Captain
The guild’s Fuksi Captains are responsible for the orientation and mentorship of first-year students. Their duty is to guide the fuksis into becoming teekkaris. This includes organizing events and everything related to them, helping fuksis find their place in the university and the guild, helping them make friends, encouraging participation in teekkari activities, and, of course, being there to support and assist the fuksis.
Head of External Relations
The head of external relations maintains the guild’s relations with other associations in Otaniemi as well as with other computer science guilds in Finland. The head of external relations also organizes external excursions together with their committee.
Committees and officials
The committees and officials will largely remain the same as in the current year. However, the board proposes the establishment of two new committees, as well as the establishment of the Muistinnollaus 101000 annual ball committee for the anniversary year, to be formed exceptionally in these elections.
The board proposes the creation of the Titeeni committee, which will be responsible for organizing the Battle of the Titens (Titeenien Taistot) in Otaniemi in the spring of 2026. Additionally, the board suggests establishing an equality committee to develop the guild’s equality initiatives. The equality committee would be a small group consisting of a few officials responsible for improving and guiding the guild’s members on equitable practices. Members of the committee could also serve as general harassment contact persons outside of events.
Moreover, the board proposes electing an event harassment contact person coordinator, whose responsibility would be to recruit harassment contact persons for events and coordinate their participation in the guild’s activities. This role would largely resemble the position of the ISO coordinator in recruiting and coordinating ISOs within the guild. The event harassment contact person coordinator could be part of the equality committee.
The board also suggests moving the TEK liaison position to the corporate relations committee, as it aligns well with the goals of the corporate relations committee.
During the election meeting, only the chairs of the committees and any other officials (such as the ISO coordinator and the KVM captain(s)) will be elected. The new committee chairs will open applications for their committees by the end of the year, submit lists of their selected officials to the 2025 board by January 2025, after which the board will officially appoint the committee officials to their roles.
Committees and their chairs
Student Marketing Committee (chair Head of Student Marketing)
The Student Marketing Committee organizes high school visits to schools across Finland and participates in marketing events, such as those organized by Aalto University. The committee is led by the Head of Student Marketing, whose responsibilities include coordinating high school visits and communicating with the university.
Alumni Committee (chair Head of Alumni Relations)
Members of the guild who have graduated, completed their studies, or are nearing graduation can continue their involvement through the guild’s Alumni Committee. The committee is led by the Head of Alumni Relations.
Introduction coming
Digital Services Committee (chair Head of Digital Services)
The Digital Services Committee maintains and develops the guild’s digital platforms and services under the leadership of the Head of Digital Services.
Gourmet Voice Committee (chair Head of Gourmet Voice)
The Gourmet Voice Committee maintains the guild’s singing culture and manages the scheduling of the guild’s sitsit. The committee is led by the Head of Gourmet Voice.
The Head of Gourmet Voice collaborates with other guilds’ singing culture representatives within the AYY’s LuTKu (Precentor Committee).
Guild Room Committee (chair Guild Room Coordinator)
The Guild Room Committee is responsible for the maintenance and development of the guild room. The committee is led by the Guild Room Coordinator.
Guild Merchandise Committee (chair Head of Guild Merch)
The Guild Merchandise Committee is responsible for brainstorming, designing, ordering, and selling guild products, such as clothing and overall badges. The committee is led by the Head of Guild Merch.
Culture Committee (chair Head of Culture)
The Culture Committee organizes a variety of cultural events for the guild members. The committee is led by the Head of Culture.
Sports Committee (chair Head of Sports)
The Sports Committee is responsible for overseeing the guild’s sports activities and organizing sports-related events for the guild members. The committee is led by the guild’s Head of Sports.
Grandma Club (chair Great Grandma)
The Grandma Club organizes communal and relaxed events for our guild members. The activities of the Grandma Club are led by the Great Grandma.
Annual Ball 100111 Committee (chair Annual Ball Director) (new)
The Annual Ball Committee plans and organizes the guild’s most prestigious and significant celebration, the Computer Science Guild’s anniversary, known as Muistinnollaus. The committee is led by the Annual Ball Director."
Annual Ball 101000 -toimikunta (chair Annual Ball Director(s), 1-3 pcs) (new)
The Annual Ball Committee plans and organizes the guild’s most prestigious and significant celebration, the Computer Science Guild’s anniversary, known as Muistinnollaus. The committee is led by the Commemoration Directors. In honor of the guild’s 40th anniversary, larger celebrations and more festivities will be organized throughout the year.
N Committee (chair N Captain(s), 1-2 pcs)
The N Committee organizes activities for guild members identifying with nth-year students, regardless of their year of study. The committee is led by the N Coordinators.
Academic Affairs Committee (chair Head of Academic Affairs)
The primary responsibility of the Academic Affairs Committee is to advocate for students’ interests towards the university and to disseminate information related to studies to the guild members. The committee is led by the Head of Academic Affairs. The members of the Academic Affairs Committee mainly consist of the guild’s program-related hallopeds (academic tutors).
The Head of Academic Affairs also serves in the OPN under AYY, which brings together the academic affairs representatives of all subject organizations.
Van Committee (chair Van Coordinator)
The Van Committee is responsible for managing the borrowing and maintenance of the van. The committee is led by the Van Coordinator."
Gaming Committee (chair Game Master)
The Gaming Committee organizes game-related events and maintains the guild’s board and video game library. The committee is led by the Game Master.
Phuksi Committee (chairs Filip Eller ja Noora puhakka until 1.5.2025, Fuksi Captains 1.5.-31.12.2025)
The Phuksi Committee takes care of the guild’s fuksi upbringing and brings together those involved in the Computer Science Guild’s fuksi activities. The committee is led by the Fuksi Captains.
The Fuksi Captains also participate in the FTMK under AYY, which gathers all individuals responsible for fuksi upbringing from different guilds.
Rhythm Group (chair Editor-in-Chief of Alkorytmi)
The purpose of the Rhythm Group is to publish the guild’s official magazine, Alkorytmi. The group is led by the Editor-in-Chief of Alkorytmi.
The Editor-in-Chief also participates in the Chief Editors’ Committee under AYY, which brings together the chief editors of all subject organizations’ publications.
Internal Committee (chairs Host and Hostess)
The Internal Committee organizes the guild’s sitsit, after-parties, and other events, as well as managing the food and beverage aspects of these events. The committee is led by the Host and Hostess.
The Host and Hostess also participate in the IE Committee under AYY, which brings together the hosts and hostesses of all guilds.
Communications Committee (chair Head of Communications)
The Communications Committee is responsible for the communication of the Computer Science Guild primarily through social media. Additionally, the committee oversees the development of the guild’s communication on social media and photography. The committee is led by the Head of Communications.
The Head of Communications also participates in the VTMK under AYY, which gathers all individuals responsible for communication from various subject organizations.
Titeeni Committee (chair Titeeni Director(s), 1-3 pcs) (new)
The Titeeni Committee is responsible for organizing the Battle of the Titens (Titeenien Taistot) 2026 in Otaniemi. The Battle of the Titens gather participants from all computer science guilds in Finland to Otaniemi for a weekend of competition. The committee is led by the Titeeni Directors.
External Relations Committee (chair Head of External Relations)
The Computer Science Guild’s External Relations Committee organizes excursions for the guild and manages the guild’s relationships with other subject organizations. The committee is led by the Head of External Relations
Equity Committee (chair Equity Coordinator) (new)
The Equity Committee works to develop the guild’s practices related to equity and the handling of harassment situations. The guild’s general harassment contact persons for events will also operate within the Equity Committee in the future.
Corporate Relations Committee (chair Head of Corporate Relations)
The Corporate Relations Committee is responsible for maintaining communication between the Computer Science Guild and its partner companies, as well as organizing company excursions. The committee is led by the Head of Corporate Relations.
The Head of Corporate Relations also participates in the YTMK under AYY, which gathers all individuals responsible for corporate relations from various subject organizations.
Officials without a separate committee or belonging to one of the above committees
Master’s and International Captain(s), 1-2 pcs (name updated)
The Master’s and International Captains operate under the Phuksi Committee. They are responsible for the incoming master’s and exchange students and provide them with guidance as new students.
The International Captains also participate in the KvTMK under AYY, which brings together individuals responsible for international students across all guilds.
ISO Coordinator
The ISO (tutor) Coordinator is responsible for the recruitment and well-being of the tutors. In addition, the ISO Coordinator works closely with the Fuksi Captains and the International Captains to provide guidance for new students.
The ISO Coordinator also participates in the ITMK under AYY, which gathers individuals responsible for ISOs from all guilds.
Oltermanni
The Oltermanni is elected from among the faculty of Aalto University for a term of one (1) year at a time to facilitate communication between the guild and the school. (excerpt from the guild’s bylaws, Section 15: Election Meeting (§15 Vaalikokous)
Standing Fuksi Captain (2 kpl)
Role for the Fuksi Captains continuing from last year.
Kansain syysmestari
Role for the International Captain continuing from last year.
ISO Boss
Role for the ISO Coordinator continuing from last year.
Operations Inspectors (2 pcs)
The Operations Inspectors are responsible for auditing the association’s finances and administration to the extent required by the association’s activities and must provide a written audit report to the association or the authorized meeting that decides on the financial statements. (excerpt from Section 38 a § of the Associations Act, Section Operational Inspection)
Deputy Operations Inspectors (2 pcs)
Serve as substitutes for the Operations Inspectors.